BYLAWS OF CORONADO ATHLETIC CLUB, INC
ARTICLE I; GENERAL PROVISIONS
Section 1. The name of the business shall be Coronado Athletic Club also known as CAC.The purpose of this Inc is more fully set forth in the Articles of Incorporation but generally it is to contribute to the continued positive development of youth in our community by providing recreational, instructional and competitive soccer opportunities that grow character, sportsmanship, encourage physical fitness and a healthy lifestyle, while furthering the love for the game of soccer; as well as supporting the development of the student athletes in our community.
ARTICLE II; PLACE OF BUSINESS
The principal place of business shall be 3298 Little Hill Lane, Sierra Vista, AZ 85635, with branch offices at such places, either within or outside of the State of Arizona, as may be established from time to time by the Board of Directors at any time upon ratification by the Board of Directors.
ARTICLE III; MEMBERSHIP
The Inc shall not have voting members as authorized by A.R.S. § 10-3601. The Inc's business affairs shall be managed and carried out by the Board of Directors and officers as listed on the Articles of Incorporation. The Board of Directors may establish from time to time membership classifications for the best interests of the Inc. The Board of Directors shall establish such qualifications and privileges of membership and the amount and frequency of payment of any dues for each membership and the amount and frequency of payment of any dues for each membership classification. The Board of Directors shall establish any meetings for members, and the rules and regulations for the conduct of the meetings, including all matters such as location, notice proxy, quorum, and voting.
Removal of a Non-Voting Member. Should the Board of Directors find the conduct of any member (whether player, parent, coach, assistant coach, officer, or board member) detrimental to the best interests of the CAC or the purpose for which it was formed, the Board of Directors may take such action as the Board of Directors may deem reasonable, including, but not limited to, suspension or removal from the membership in the CAC. Such action shall require an affirmative vote of two thirds of the Board of Directors after a properly convened and conducted hearing. Any player removal must be authorized and conducted by the Arizona Soccer Association (ASA).
Any person who has been convicted of or legally charged with a crime involving moral or ethical conduct will be temporarily suspended from participating in all CAC activities pending-a hearing before the Disciplinary Committee. The purpose of the hearing shall be to determine the person's fitness to participate in CAC activities. The person involved shall be allowed to make a presentation before the Disciplinary Committee before any decision is rendered. Based on the recommendation of the Disciplinary Committee, the decision to grant or suspend the right to participate in CAC activities shall be made by a simple majority vote of the Board of Directors.
ARTICLE IV; BOARD OF DIRECTORS
Section 1. Inc Powers. The Board of Directors shall have general policy charge, control and management of the affairs, funds and property of the Inc and shall have the power to amend the Articles of Incorporation and the power to adopt, amend and repeal Bylaws and to adopt necessary rules and regulations for the conduct of the affairs of the Inc as may from time to time seem proper, except as delegated to the executive committee in the Articles of these Bylaws.
Section 2. Quorum. A majority of the directors in office present in person or telephonically shall be necessary to constitute a quorum for the transaction of the business of the Inc, and the acts of a majority of the directors present in person or telephonically at a meeting at which a quorum is present shall be the acts of the Board of Directors, unless a larger vote is provided herein.
Section 3. Number of Directors. The Board of Directors shall consist of no less than three (3) individuals. The original board named in the Articles shall establish the initial number of directors which shall serve until any increase or decrease voted by the board. Any increase in the number of directors serving on the board shall require a majority of a quorum. The number of directors serving on the board may be decreased by majority vote of a quorum provided that the number be not less than three (3) as required by A.R.S. § 10-3803, or shorten the term of an incumbent director required by said section.
Section 4. Presiding Officer. The president of the Inc shall preside at all meetings of the board. In the absence of the president, the vice president shall preside, and in the absence of the vice president, the board shall elect, as the first order of business, a chairman of the meeting.
Section 5. Nomination and Vacancies. A director shall serve indefinitely from the date of appointment until resignation of termination. Any existing director shall automatically be reappointed at the next annual meeting unless removed by the remaining directors as provided herein. A director may resign at any time by written notice given to the Inc. A director may be removed for any reason deemed detrimental to CAC and its members by a majority vote of the other directors. Appointment of a director to fill any vacancy on the board shall be made by a majority vote of the existing directors then serving on the board, at an annual meeting or special meeting held for such purpose. Any newly created directorship shall be deemed a vacancy. A person so elected to fill a vacancy shall serve until the next regular annual meeting of the board, at which time said person may automatically be reappointed or a successor may be elected in accordance with the procedure hereinabove set forth. Directors need not be a resident of Arizona or a member of the Inc.
Section 6. Meetings. Quarterly meetings shall be held on the last Friday of March, June, and September and Annual meetings of the board shall be held on the third Friday in January of each year. Special meetings of the board may be held on the call of the President or at least a majority of the directors, at the time and date designated in a notice of such meeting. Any notice of meeting shall be mailed to each director ten (10) days prior to the date for said meeting, or the notice of meeting may be waived by the directors.
Section 7. Action by Resolution. The Board of Directors shall, except as otherwise provided by law, have power to act in the following manner: A resolution in writing, signed by fifty-one percent (51%) of all the directors of the Board of Directors, shall be deemed to be action by such board to the effect therein expressed, with the same force and effect as if the same had been duly passed by the same vote at a duly convened meeting, and it shall be the duty of the secretary of the Inc to record such resolution in the minute book of the Inc under its proper date.
Section 8. Committees. There shall be committees as the officers of the board deem necessary consisting of the officers and such other members as the board shall elect, No committee, however, may exercise authority of the board with reference to filling vacancies of the board or any committee, to adopting, amending or repealing the Bylaws, policies or procedures or to fixing compensation of directors as restricted by A.R.S. § 10-3825.
ARTICLE V; OFFICERS
Section 1. Officers. The officers of the Inc shall be: president, vice president, secretary, treasurer and registrar. Each officer shall be a member of the board. All officers shall be appointed at the earlier resignation, removal or other termination for any other reason. Any number of offices, except the offices of president and secretary, may be held by the same person. Each of such officers shall perform the duties usually incident to the respective office, including those hereinafter more particularly mentioned, and such other duties as may be assigned to each of them.
Section 2. President. The president shall preside at all meetings of the members of the board. He or she shall have general charge of the business of the Inc; shall execute, with the secretary, all deeds, contracts, and instruments authorized by the board.
Section 3. Vice President. The vice president shall be vested with all the powers and the duties of the president in the event of the absence of disability of the latter.
Section 4. Secretary. The secretary shall keep the minutes of the meetings of the members of the board and shall execute all deeds, contracts and instruments authorized by the board.
Section 5 Treasurer. The treasurer shall receive and deposit all monies or funds of the Inc, in such depositories as may be selected by the directors he or she shall disburse the funds of the Inc in the manner directed by the directors. The treasurer shall render to the board, whenever they may require, accounts of all his transactions as treasurer.
Section 6. Registrar. The Registrar shall organize and coordinate all procedures for player registration within the Registrar's jurisdiction, including, but not limited to: developing registration forms, verifying and maintaining copies of player birth certificates, registering players, providing player passes, transfer and drop forms to coaches, maintaining current and past copies of the Club database, tracking refunds to maintain accurate registered player records, providing flighting forms, field registration forms and other administrative forms, as requested, to the Board or Directors and Coaches. The Registrar shall attend the annual training sessions and shall notify all appropriate parties of the due dates for all necessary registration forms. The Registrar shall keep all registration documentation, which shall be deemed part of the official records of the Club, and shall tender all such documents and records to the successor Registrar immediately following the next annual election, and shall have such other powers and performs such other duties as may prescribed by the Board of Directors or by the Bylaws.
Section 7. Compensation. Officers may be paid a salary or other compensation hereunder if approved in writing by the majority of the board. They shall also be reimbursed or advanced funds for costs or expenses incurred or to be incurred on behalf of the Inc, as approved by the board.
ARTICLE VI; MANAGERS AND COACHES
Section 1. Fundraising Manager. The Fundraising Manager is responsible for organizing and helping with traditional fundraising activities such as obtaining donations from local businesses, organizing sponsored or promotional events, raffles, house-to-house and street collections. The Fundraising Manager shall be compensation at a rate of 3% of all monies earned payable in December and April. Bonuses may be paid as approved by the Board of Directors.
Section 2. Marketing Manager. The Marketing Manager will manage all marketing for the Club. Develop the marketing strategy in line with Club’s objectives. The Marketing manager will be compensated in the amount of $1000 per year payable in ten (10) monthly payments of $100.
Section 3. Fields/Lights Manager. The Fields/Lights Manager will be responsible for coordinating with Head Coaches and the City of Sierra Vista to set field schedules for each season. They will be solely responsible for ensuring that all lights get set at the correct times and places on a daily basis. The Fields/Lights Manager will be compensated in the amount of $1000 per year payable in ten (10) monthly payments of $100.
Section 4. Equipment Manager. The Equipment Manager is responsible for the club’s equipment to include but not limited to transporting oversized equipment as needed, initial and annual inventory, submitting purchase requests to the Board of Directors, creation and maintenance of hand receipts, issue and turn in of equipment to the coaches and ensuring all equipment is deemed safe for use. The Equipment manager will be compensated $500 per year payable in ten (10) monthly payments of $50.
Section 4. Team Manager. Team Managers will be assigned at the beginning of each soccer season. They are responsible for all administrative work, collecting payments, issuing uniforms, managing the team’s book and player cards, managing event registrations and roster, assigning guest and club pass players for specific events and checking the team into tournaments. Team managers will have the cost of monthly dues for one player waived.
Section 5. Head Coach. All CAC Head Coaches are required to have a USSF Grassroots License within one year of appointment. Head Coaches are responsible for developing and executing age appropriate training plans and working with the Director of Coaching to ensure that those plans are in accordance with CAC’s philosophy. Head Coaches will receive a monthly stipend based on USSF License level, years of experience, club commitment and the competitive level of the team. They will also be waived of monthly dues if applicable.
Section 6. Special Coaches. All specialized coaches such as but not limited to goalkeeping, strength and conditioning, speed and agility, and athletic training are responsible for developing and executing age appropriate training plans and working with the Director of Coaching to ensure that those plans are in accordance with CAC’s philosophy. Specialized coaches will receive a monthly stipend based on USSF License level, years of experience, and club commitment.
ARTICLE VII; COMMITTEES
Section 1. Ad Hoc Committees. The Board of Directors shall form Ad Hoc Committees as necessary. Meetings shall be conducted as a committee of the whole. An Ad Hoc Committee shall have a specified purpose, designated power or authority to do its job, have a time limit for reporting or completing its duties, and a budget, if necessary.
Section 2. Discipline and Rules Committee. The Chairperson shall be the Vice-President and shall select two other Board members to form the committee, unless his/her team is involved, in which case the Club President shall select the committee and Chairperson. If any member of the DAR Committee has a child playing on any team involved in a particular hearing, or any other connection with the team, then that member shall not participate in any way in the hearing. A committee member with a conflict shall be replaced by the purposes of the hearing by the Club President. All complaints received by the Discipline and Rules Committee shall be in writing and shall be logged in as to the date received and nature of the complaint. The best interests of the Club may be served if relevant parties to the complaint are requested to appear at a hearing. If a hearing is held it is clearly a fact-finding session in which the parties are able to state their respective cases. At the conclusion of the hearing, all non-committee individuals will be excused and the Committee shall decide on a course of action. All complaints shall receive a written reply from the Committee.
Section 2. Recreational Committee.
The recreational committee is responsible for, under the guidance of the Board of Directors the organizing of CAC’s Fall and Spring recreational program to include, but not limited to, registrations, team formations, games schedules, uniform ordering and issuing, and field reservations. They will also respond to any and all parent questions and complaints.
Section 3. Fundraising Committee
The fundraising committee under the guidance of the Board of Directors will assist the Fundraising Manager with ideas and execution of club fundraising activities and events. They are also responsible for soliciting local businesses for monetary donations.
ARTICLE VIII; PROFESSIONAL STAFF
Section 1. Employees. The executive committee may employ or fix the compensation of the employees of the Inc who shall have such duties as the executive committee may designate from time to time. Any director/officer may also serve as an employee of the Inc.
Section 2. Other Employees. The executive committee shall contract with, or otherwise fix the term of employment of such other persons as it may deem necessary for the proper conduct of the business of the Inc.
Section 3. Director of Coaching. The DOC develops and modifies curriculum for player development, and ensures that head coaches and assistant coaches are following specific curriculum. Supervises and evaluates performance of head coaches and assistant coaches within CAC. Makes recommendations to the Board of Directors regarding hiring and dismissal of coaches and assistant coaches. Arranges for periodic training and certification of coaches, as needed by the Club. Represents the interests of the Club’s coaches at meetings of the Board of Directors. The Director of Coaching is a paid position and is therefore non-voting. The Director of Coaching may also be a Club Director. Compensation will be based on USSF Licensing and experience and will be reviewed annually.
Section 4. Girls and Boys Program Director.
Oversees the program and coordinates directly with the Director of Coaching. Program Directors will work with a program manager to maintain an order of function and curriculum by mentoring, guiding and evaluating team coaches, team managers, and keeper coaches. Compensation will be based on USSF Licensing and experience and will be reviewed annually.
ARTICLE IX: GENERAL OPERATIONS
General day to day operations of CAC will follow the procedures as laid out in the attached Appendix “Standard Operating Procedures”.
ARTICLE X; CLUB RECORDS AND REPORTS
Section 1. Records. CAC shall maintain adequate and correct accounts, books, and records of its business and properties.
Section 2. Filing Responsibilities. The President, in conjunction with the Treasurer and the Board, shall direct the accomplishment of the proper execution and submission of tax forms (local, state, and federal) as legally required.
ARTICLE XI INDEMNIFICATION
The Inc shall indemnify each of its officers, directors, and employees, whether or not then in office (and its executors, administrators and heirs) against all reasonable expenses actually and necessarily incurred by him or her, including but not limited to judgments, attorney' fees and court costs in connection with the defense of any litigation or administrative proceeding to which he or she may have been made a party because he or she is or was a director, officer, or employee of the Inc, provided, however, he or she shall have no right to reimbursement in relation to matters which he or she has been adjudged liable to the Inc.
ARTICLE XII: FINANCIAL DISCLAIMER
CAC shall not assume, nor be liable for the personal debts and/or financial responsibilities, either implied or incurred, of any member player, coach, manager, team assistant, referee or Board Member.
ARTICLE XIII; AMENDMENTS
Section 1. Articles of Incorporation. The Articles of Incorporation may be amended or repealed, or new articles restated or adopted by vote of a majority of the total number of directors of the Inc. Said amendment may be voted at any regular or special meeting of the Board of Directors.
Section 2. Bylaws. These Bylaws may be amended or repealed and new bylaws may be adopted by a vote of a majority of the total number of directors of Inc. Said amendments may be voted on at any regular or special meeting of the Board of Directors.
Coronado Athletic Club Operating Procedures
This document provides explanations, descriptions, and instructions adopted by the Coronado Athletic Club (CAC) to promote the sport of soccer within the community. While these operating procedures should apply to the vast majority of situations encountered throughout the year, no document can anticipate every possible circumstance that can arise. Unusual circumstances may arise that are not covered by the operating procedures or require a waiver from the published operating procedures. The document is a live document and will be amended as necessary throughout the season.
2.0 CAC AFFILIATIONS
Arizona Soccer Association and US Club Soccer
All CAC recreational and competitive players and teams will be registered through the Arizona Soccer Association (ASA). US Club Soccer sanctioning will be used as and when needed to best suit the needs of the Club and Team.
3.0 RECREATIONAL PROGRAM
The goal of the CAC Recreational Program is to provide an opportunity for the participants to have fun, learn the sport, develop life skills and develop a love for the game.
3.1 Age Groups
U6 Players born in 2016 and 2017 (4v4 format/no keeper)
U8 Players born in 2014 and 2015 (4v4 format/no keeper)
U10 Players born in 2012 and 2013 (7v7 format/inc keeper)
U12 Players born between 2010 and 2011 (9v9 format/inc keeper)
U13-U19* Players born between 2003 and 2009 (11v11 format/inc keeper)
*11v11 format may be changed to 9v9 or 7v7 if number of teams is lower than 4
3.2 Team Formation
Team formation will be done based on the player’s age and gender to create balanced teams. No player may play down an age division unless medical documentation can be produced. Play-up forms will be required for any players playing out of format.
The players in our Recreational League are coached by highly dedicated volunteer coaches. All coaches will be background checked and complete the Safesport Training Curriculum.
3.3.1 All players will be registered under ASA.
3.3.2 Players will NOT be issued a player card.
3.3.3 Initial Registration Period will be from 1st June to 15th September for Fall Season.
3.3.4 A second registration period will open 1st December and close on 28th February each year for Spring Season.
3.3.5 Mid-Season registrations will be dealt with on a case by case basis and any fees prorated accordingly.
3.0 ACADEMY PROGRAM
The goal of the CAC Academy Program is to bridge the gap between recreational soccer and competitive programs. Our Academy Program will focus on key areas deemed vital to player’s development by US Soccer.
3.1 Age Groups
U8 - Players born in 2014 and 2015
U10 - Players born in 2012 and 2013
Exceptions to the above birth years may be requested and granted upon approval by the Academy Director.
The players in our Academy Program will be coached by a combination of Club level coaches, licensed, and club certified coaches as well as highly dedicated volunteer coaches. The program will be overseen by our Academy Program Director under the guidance of our Director of Coaching (DOC).
3.3.1 All players will be registered under ASA.
3.3.2 Players will be issued a player card only if they are participating in a tournament. Card upgrade fee will be charged at that time.
3.3.3 Initial Registration Period will be from 1st June to 31st August each year.
3.3.4 A second registration period will open 1st December and close on 28th February each year.
3.3.5 Mid-Season registrations will be dealt with on a case by case basis and any training fees prorated accordingly
3.4 Fall Season
The Fall season will begin in September and end late November. Age group training will be conducted at a minimum of once a week for 45- 60 minutes. Age groups will be broken into teams for intra-academy scrimmages and scrimmages with other clubs and MAY participate in the CAC recreational league.
3.5 Winter/Spring Season
The Winter/Spring season will begin in February and end mid-May. Age group training will be conducted at a minimum of once a week for 45- 60 minutes. Age groups will be broken into teams for intra-academy scrimmages and scrimmages with other clubs and MAY participate in the CAC recreational league.
The Academy curriculum will be developed by the Club’s Academy Director and will be followed by all club and parent volunteer coaches.
The Academy Director will determine the rosters for tournaments based on the ages and skill level of the players. Not all Academy players will participate in tournaments. These tournaments may be located in Tucson and/or Phoenix. CAC reserves the right to NOT enter these teams into any tournament.
4.0 COMPETITIVE PROGRAM
4.1 Age Groups and Genders
CAC Competitive Program is primarily for U9 and above teams. Players are placed according to gender and birth year, and under certain circumstances players may be invited to play in an older age group than their birth date places them. This includes situations in which younger more experienced players may be asked to play up in order to balance a team’s competitiveness, to offer more of a challenge for that player, or if not enough birth year players are available to create a team. Females “may” be placed on male teams on a case by case basis and only if no age appropriate team is available and only up to age U14. This exception to policy must be requested in writing by the parents and discussed by all coaches involved and the Director of Coaching will ultimately be the deciding factor.
All competitive players are required to participate in annual player evaluations in May which will allow our coaching staff to observe and place players on a team that most closely matches their current level of skill and abilities. Players should plan to attend all dates scheduled for their age group in order to receive the most accurate assessment of their skills
The Competitive Program curriculum will be developed by the Club’s DOC and will be followed by all club coaches.
All CAC competitive head coaches are required to have a minimum of the USSF Grassroots License (former E License). CAC will reimburse coaches up to and including the D License once the required coaching commitment has been met (6 months for USSF Grassroots and 2 years for USSF D License). Any reimbursement of C or higher must be coordinated with the Club prior to registration if the Coach requires reimbursement. Any additional training must be pre-approved by the Club if the Coach requires reimbursement.
4.5 Team Formation
4.5.1 Teams are formed by age group coaches alongside the DOC based on our player evaluation process. Our goal is to find an appropriate team for every player who wants to participate in the program. CAC considers each player's development as well as their physical, emotional, and psychological well-being when determining the appropriate team placement for players. In the event of an age group that has more than “dressed at the field limit” a “Silver” team and a “Blue” team may be formed. Movement between the two teams will be fluid and players may be “dual rostered” on both teams. The coaches will inform players during the final rostering stage which team(s) they will be placed on. Players who do not make a competitive team roster at the beginning of the season will be asked to participate in our Academy Program for U10 and younger or train with the competitive team (U11 and up) and be offered a second tryout during the mid-season break in December.
4.5.2 Players wishing to join or transfer to CAC during the season after rosters have been finalized and will be dealt with on a case by case basis. Player’s wishing to transfer from another Club must be released from their existing team/club roster prior to attending any evaluation or practice or a loan from must be supplied from their current coach. If the team’s roster is in excess of the coaches preference for that age group the player will be given the option to either train with the team until such time as a roster spot is available or be added to the roster as an alternate player should a spot become available for a specific game or event.
4.6.1 All players will be registered through the Arizona Soccer Association.
4.6.2 All players will be issued an ASA player card.
4.6.3 Initial Registration Period will be from 1st June to 31st July each year.
4.6.4 A second registration period will open 1st December and close on 31st December each year and registration fees will be adjusted accordingly.
4.6.5 Mid-Season registrations will be dealt with on a case by case basis and any fees prorated accordingly.
4.7 Competitive League Play
Competitive teams may (at the coach’s discretion) register to play in the Pima County Junior Soccer League, other out of town competitive leagues, Advanced State Leagues, and in-house competitive leagues. All rostered players will participate in league games although no guaranteed game time will be given if participating in any Advanced League games.
4.8.1 Tournaments will be decided upon by the Coaches of each team based on the recommendations made by the DOC. In order to enter the most competitive team, the tournament roster will be decided upon by the Coach with input from the DOC if needed. This roster will be determined on a case by case basis and may vary dependent upon the level of the tournament. Not all rostered players will play in tournaments.
4.8.2 Play Time
Tournament Play time will be decided upon by the coaches, no minimum play time is guaranteed and play time can vary from game to game and not every player will be invited to attend tournaments. Any play time issues should be brought up to the Head Coach in a private manner and if the matter cannot be resolved the DOC may intervene.
All tax exempt donations through Coronado Sports Club (501c3) will go to the Club Account.
5.1 All teams who solicit donations will receive 50% of the donated amount and 50% will be allocated to a Club “Expenses Account” to cover equipment, admin costs, scholarships, club events etc. Teams who do not solicit donations must find alternate means to raise tournament entry fees by means of fundraising activities, parent donation etc. The 501c3 EIN MAY NOT be used to solicit funds for individual team accounts.
5.2 Individual teams may solicit up to a maximum of $5,000 per season,
5.3 In addition, teams may raise funds for tournaments by hosting fundraising events such as car washes, pancake breakfasts, dine to donate events etc and keep 100% of the monies earned.
5.4 If excess funds are left in team accounts at the end of the season the following options may be utilized:
5.4.1 The team may use excess funds for end of season activities, gifts trips.
5.4.2 The money will stay in the account and roll over to next season.5.4.3 In the event that a team disbands the money will follow those players who stay in the club or will be transferred to CAC’s scholarship fund.